Early / Late Child Pick-Up System

Vision

Mission

Objective

• Enhance Safety and Security: Ensure the secure handover of students through verified authorization and documentation.
• Streamline Processes: Automate and simplify the early and late pick-up procedures for both parents and school staff.
• Improve Accountability: Maintain accurate records of all pick-ups, fostering transparency and accountability.
• Facilitate Coordination: Enhance communication and coordination between the school and transportation teams for efficient pick-ups.
• Promote Compliance: Adhere to school policies and safety guidelines through systematic monitoring and enforcement.
• Encourage Feedback: Actively seek and incorporate feedback to continually improve the system and its effectiveness.

Key Features

• Online Request Submission: Parents or guardians can submit pick-up requests through a digital form, specifying the date, time, and reason.
• Authorization and Documentation: The system captures all necessary details, including the name and relationship of the authorized person picking up the child, ensuring a secure handover.
• Prompt Confirmation: Upon receipt of the pick-up request, the school promptly acknowledges and confirms the submission to parents.
• Coordinated Pick-Up for Transport Users: The system allows efficient coordination between the school and transportation team for seamless pick-up processes.
• Accurate Record-Keeping: The system maintains detailed records of all early and late pick-ups, ensuring accountability and easy access to historical data.
• Compliance and Policy Adherence: The system ensures strict adherence to school policies and safety guidelines.

Procedures: Transparent Communication and Timely Notifications:

• Parents or guardians must provide written notice in advance, specifying the date, time, and reason for early/late pick-up via a digital form.
• The notice should include the authorized person's name and relationship, ensuring a secure release of the child.
• The school will acknowledge receipt and provide confirmation promptly.

Safety and Security for Walkers

• Students will be released only to the authorized person mentioned in the written notice.
• The authorized person must present the school-provided escort card or a valid ID for verification.
• Signing the early / late pick-up register at the school reception is mandatory.
• Unaccompanied early / late pick-up for students is not allowed.

Coordinated and Secure Pick-up for School Transport or Private Transport Users

• Parents or guardians must inform the school administration about the early / late pick-up request in advance.
• The school will efficiently coordinate with the transportation team for a safe pick-up.
• The authorized person must present the escort card or a valid ID for a secure handover.
• Signing the early / late pick-up register is required.

Strict Adherence to School Policies and Parental Peace of Mind

• The early/late pick-up procedure must adhere to all applicable school policies.
• The school reserves the right to deny pick-up requests if policies are not followed or for student safety.
• Our top priority is ensuring the protection and well-being of our students.

Rollout Plan:

We have conducted training sessions to familiarize all associated staff members with the new automated system to ensure a smooth transition.

Support and Feedback:

We value your input and welcome to refine and enhance the system. For any issues or suggestions, please raise a Help Ticket.

Support and Communication:

Adequate support is available to address any concerns parents may have. Clear communication about the implementation and benefits of the new system is crucial to its success.

Click on the link for Early/Late Child Pick-up Request Form

For any questions or clarifications, please reach out to us.

Let’s make pick-ups safer, smoother, and smarter at Ramagya School!